1. Promoter and Organiser
1.1. This regulation concerns the “Call for Universities and Research Institutes 2020” on the occasion of the “Maker Faire Rome – The European Edition 2020” event (hereinafter also the “Event”), (www.makerfairerome.eu), promoted by the Chamber of Commerce of Rome (hereinafter the “Promoter”) and organised by Innova Camera, a special agency of the Chamber of Commerce, with headquarters in Via de Burrò, 147, 00186 Rome (hereinafter also the “Organiser”).
2. Object of the “Call for Universities and Research Institutes 2020”
2.1. The goal of the “Call for Universities and Research Institutes 2020” is to put the spotlight on innovation, through the dissemination of digital culture and the development of individual and collective entrepreneurship, by involving projects from state universities and other Public Research Institutes in MFR20.
2.2. The COVID-19 emergency resulted in the cancellation or postponement of all kinds of events. The need to move events onto the web has shown that the digital alternatives tested so far do not replicate the face-to-face experience, despite innovative technologies and approaches. For this reason, Innova Camera is working on designing an event that does not just simply digitally translate the physical event, as it has established over time, but maintains the enthusiasm of the actors involved and meets the expectations of the general public. A hybrid event that combines, on the one hand, face-to-face events, in compliance with the regulations and security measures currently in force and, on the other hand, the digital, multichannel, and virtual format events.
2.3. The state universities and public research institutes that will participate in “Maker Faire Rome 2020” will be identified according to the methods indicated in this regulation.
3. Date and place of the event
3.1. The event will take place from 10 to 13 December 2020 virtually on a digital platform with links to physical events that will take place nationally and internationally, in compliance with the provisions regarding the prevention of contagion from COVID-19 that are in force at the time it takes place. The features of the platform identified for the development of the event will be made known through publications on the website www.makerfairerome.eu. The Organiser reserves the right – at any time – to change the day, time, and platform of the Event, notifying the participants well in advance. Participants who have already been selected by e-mail will be notified of any changes, and this will be communicated through the website www.makerfairerome.eu.
4. Recipients of the “Call for Universities and Research Institutes 2020” and methods of participation
4.1. Participation in the “Call for Universities and Research Institutes 2020” is free and is allowed to all state universities and public research institutes (hereinafter, “the Participants”), Italian or foreign, who intend to present their project and participate according to the methods chosen from those listed below:
- present the project: a virtual space will be provided, free of charge, on the digital platform identified, so as to allow curious and interested visitors to the project to enjoy what is presented;
- make presentations to the public: a virtual room or a virtual stage will be provided free of charge on the platform used where you can talk about your project, tell your story, confront related issues and problems, carry out demonstrations of practical activities;
- perform in public: a time slot will be provided, free of charge, in order to perform in your own creative, technological, animatronic, or musical performance.
4.2. Each Participant can present one or more projects and choose one or more ways to participate.
4.3. In the event that the conditions linked to the COVID-19 epidemiological emergency and the relevant reference legislation allow one or more events in the presence of the Organiser, they reserve the right, at their sole discretion, to select some projects to be physically presented, in light of space requirements, special technical requirements, and security risks. In this case, the Organiser will make a stand or physical exhibition area available that is suited to the proposed project’s specifications and in a manner that will be communicated directly to the selected Participant. The Participants, aware of the unquestionability of the Organiser’s evaluation of the choice and allocation of any spaces for physical events, now renounce the right to raise objections about the choices that will be taken directly by the Organiser in relation to the projects that take place on a stand or physical exhibition area.
5. Methods and Terms for submitting applications
5.1. Requests for participation in the “Call for Universities and Research Institutes 2020″ must be submitted exclusively by following the online procedure, by completing (in Italian or English) the appropriate form available in the area reserved for exhibitors on the official website of ” Maker Faire Rome 2020 “(www.makerfairerome.eu), selecting the participation means(s) among those referred to in point 4.1. The submission of the application will take place upon registration on the BOBUILD platform. The use of the BOBUILD platform is regulated by specific and autonomous terms and conditions of use.
5.2. Requests to participate in the “Call for Universities and Research Institutes 2020” must be received no later than
15th October 2020 22nd October 2020 (extended deadline), except for any extension of the deadline, the provision of which is reserved exclusively to Innova Camera and which will notify potential participants in the “Call for Universities and Research Institutes 2020” in the manner it deems most appropriate (Example: publication on the event website).
5.3. The submission of the application form implies the acceptance of these Regulations.
6. Truthfulness of Information
6.1. Participants declare under their own responsibility that all information, data and, more generally, any other material provided in the presentation of the application and/or in any other phase of the “Call for Universities and Research Institutes 2020” respect the criteria of correctness, truthfulness, and completeness. In the event of changes in the information, the Participant undertakes to promptly communicate them to the Organiser.
6.2. In the event that this provision is violated, the Participants undertake to fully indemnify and hold harmless the Organiser, the Promoters, and the Sponsors from any claim or compensation claim presented by any third party, making themselves exclusively and fully responsible for the falsehoods declared.
7. Topics of the project presented and evaluation criteria
7.1. The projects to be presented may concern, by way of example, the following topics:
- 3D printing
- 3D scanning
- Open hardware
- Artisans & New Craft
- Cultural Heritage
- Energy & Sustainability
- Fashion & Wearables
- Food & Agriculture
- Home Automation
- Internet of Things
- Kids & Education
- Music & Sound
- Open Source
- Recycling & Upcycling
- Steam Punk
7.2. In evaluating the projects presented, pursuant to Article 4.1, the following criteria will be used:
- Ability to highlight digital manufacturing processes;
- Use of new intelligence applied to traditional products or processes (with sensors, 3D printing, and new technologies);
- Potential profitability;
- Interactivity and visitor involvement;
- The project will also be evaluated on its novelty compared to what may have already been presented in previous editions of the fair;
- In the case of a face-to-face event, the projects will also be assessed in light of space requirements, particular technical requirements, and security risks.
8. Selection of participants for the “Maker Faire Rome 2020”.
8.1. Pursuant to point 4.1, the assessment of accepting proposals to participate is the sole responsibility of the curators appointed by Innova Camera, who will be able to contact the proposers to request any clarifications and additions that are necessary for the assessment. The decision taken by the curators will be based on the criteria set out in point 7.2.
8.2. The curators’ judgment is unquestionable and they are not required to justify their decisions. Therefore, as of now, the Participants renounce the right to raise objections or disputes against the subjects appointed as curators or the decisions they have taken.
8.3. Within the deadline of 10/11/2020 or other deadline that will be announced on the event website, the acceptance of the participation proposals will be communicated by e-mail to the selected subjects. Each communication relating to the contract – which will be stipulated between Innova Camera and the selected Participants – and to the other logistical indications will follow.
8.4. The accepted proposals, relating to the exhibition of projects, will be followed by the allocation of virtual or physical spaces, based on the decisions made by the Organiser.
8.5. In any event, the right to participate in the “Maker Faire Rome 2020” as an exhibitor is completed when the relevant contract is signed. This must take place within the deadline indicated by Innova Camera in the selection communication. In the event that the selected Proponent does not proceed with the signing of the contract, Innova Camera reserves the right to replace it with another Participant included in a special “waiting list” prepared by the curators.
8.6. In the case of face-to-face events, the Organiser reserves the right to place the projects selected for the exhibition in the area deemed most suitable, taking into consideration, where possible, any indications or requests from the Proponent, based on the availability of the overall exhibition space.
8.7. The Participant’s admission and the participation of the project in the “Maker Faire Rome 2020” will take place free of charge, and there will be no cost for the use of the assigned space. The selected Participant has no right to receive any reimbursement or compensation from the Organiser and from the promoters for the costs incurred for participation in the Event (by way of example but not limited to, and even in the case of any face-to-face event: expenses for participation in the event, travel or subsistence expenses, expenses for raw materials, preparation or purchase of goods and services instrumental to participation, etc.).
8.8. During participation in the “Maker Faire Rome 2020”, the sale of products will be allowed both at the physical exhibition space and on the digital platform. For this second option, the Participant will have the opportunity to insert links that go directly to their sales channels.
9. Allocation of spaces through the Call for Makers
9.1. Each selected project will be entitled to the assignment of a virtual space and slots for presentations to the public. In the case of a face-to-face event, each project selected pursuant to Article 4.3 will be entitled to the assignment of a physical stand, according to the methods that will be communicated directly to the selected Participant. The selected University or Research Institute must supervise the stand during the setting up and for the entire duration of the Exhibition’s opening to the public.
9.2. It will be the responsibility of the Organiser to provide the details on the slots where the Participant’s presence on the stand is required for connections on the virtual platform during the opening of the “Maker Faire Rome 2020” to the public (10-13 December 2020).
10. Responsibility of the Participant
10.1. Except in the case of assigning physical exhibition space set up by the Organiser, it will be the responsibility of the selected exhibitor to find a suitable space to set up for the exhibition of their project and for carrying out their presentations to the public, as well as for carrying out the performance. In particular, since it is necessary to proceed with the registration and transmission of these activities via the selected platform in order to display and carry out any performances, the space in which the registration will take place must be equipped with a stable and adequate internet connection. Furthermore, the Organiser will take care of providing all the details of the technology kit that the exhibitor must be equipped with to guarantee the minimum quality level for the connections on the virtual platform. The exhibitor is aware that compliance with the technological requirements that will be indicated by the Organiser will be a necessary condition for entering into the contract.
10.2. In the case of participation in in-person events, each Participant selected pursuant to Article 4.3 will use the premises in which the Event will take place, as well as the equipment made available by the Organiser and/or brought by the Participant themselves, with the utmost care and diligence. The Participant must strictly comply with any indications provided by the Organiser in order to ensure the safety and security of all Participants.
The Participant is required to use the spaces in accordance with the indications and directives issued by the Organiser from time to time, as well as any other applicable regulatory provision – safety standards, fire regulations, etc. In any case, the Participant is required to know and comply with the provisions provided by the Organiser.
In the event that there are any doubts about the correct use of the spaces, the Participant is required to contact the Organiser, who reserves the power to prohibit the performance of any activity that is contrary to the provisions of this article.
10.3. In no case can the premises be used:
- for carrying out activities prohibited by law or otherwise contrary to public order or morality;
- for the performance of activities capable of representing a danger to things or people present at the event or to hinder or prevent the smooth running of the event;
- for carrying out activities in violation of the rights of third parties, having regard, by way of example but not limited to, trademarks, patents, copyright etc.
11. General conditions and causes of exclusion from the “Call for Universities and Research Institutes 2020”
11.1. The Organiser has the right to cancel, modify or suspend the “Call for Universities and Research Institutes 2020” at any time, as well as all its content, aspect or selection criteria and, moreover, the right to postpone is reserved exclusively to the same or cancel the event for reasons of force majeure, as well as to modify at any time the technical procedures identified for the conduct of the event (including, for example, the platform).
11.2. The Organiser will also have the right, at its sole discretion, to exclude any Participant who:
- violates the conditions of this regulation;
- attempts in some way to alter the participation procedure or the functioning of the “Call for Universities and Research Institutes 2020”.
11.3. In any case, the Organiser reserves the right to proceed in the terms deemed most appropriate, and in compliance with the laws in force, to limit and inhibit any initiative aimed at circumventing the selection system.
12. Guarantees and indemnities
12.1. Each person participating in the “Call for Universities and Research Institutes 2020”, with the acceptance of these regulations during the application phase, declares and guarantees that the project presented:
- is original and may lawfully able to participate in the “Call for Universities and Research Institutes 2020”;
- does not conflict with rights worthy of protection due to third parties, including rights on trademarks and trade secrets, copyrights, rights deriving from contracts or licenses, rights relating to privacy, moral rights, advertising rights or image rights;
- is not intrinsically defamatory or outrageous or containing any content capable of damaging the name, honour or reputation of the Organiser or any person involved in the “Maker Faire Rome 2020”;
- it does not violate current legal provisions and does not contain any content aimed at encouraging illicit, threatening, intimidating or harassing behaviour.
12.2. The subjects who will participate in the “Call for Makers 2020” declare, from the moment they submit the application to the “Call for Makers 2020”, to fully indemnify and hold harmless the Organiser, Promoters, and Sponsors from any claims or claims for compensation presented by any third party, for the violation of one of the provisions and for the maximum legal deadline.
12.3. Notwithstanding the foregoing, by submitting the application, the Participant authorises the Promoters, Organisers, and Sponsors to:
- be able to use your name, company name, your image as well as the name, image, and signs that identify the project that is also presented through the publication of the same on the www.makerfairerome.eu site or on third party sites subject to authorisation by Innova Camera for promotional and advertising purposes that are connected to participation in the “Call for Universities and Research Institutes 2020”;
- make the materials related to the project available to the public on the “Maker Faire Rome 2020” website or on third party sites with the authorisation of Innova Camera;
- exhibit the project and related materials during any congresses, conferences, and seminars;
- communicate the necessary information to third parties interested in investing in the development, marketing, and economic development of the project;
- communicate project contents and contact details to third parties in order to guarantee participation in contests and initiatives directly connected to the Event.
12.4. In any case, the Organiser cannot be held responsible for any damage including, by way of example and not limited to, indirect, consequential, special, incidental damages, or for any damages and/or anomalies that may occur and escape technical control, such as, by way of example, malfunctions in the management of the computer networks or malfunctions due to defects in the means essential to accessing the platform, or to an improper use of the same.
12.5. Furthermore, the Organiser is not liable for the interruption of services resulting from causes of force majeure, including, but not limited to, sabotage, fires, floods, earthquakes, strikes, defective operation of the platform resulting from the incorrect operation of telephone, power and worldwide and/or national networks due to failures, overloads or interruptions.
12.6. The Organiser cannot be held responsible for any problems encountered during the process of submitting the application for participation online or during the Event, caused by the loss of the internet, maintenance work or server malfunction. Each Participant is solely responsible for their own access to the Internet.
12.7. Each Participant undertakes to participate in the Event at their own risk. During the Event, each Participant is required to take all appropriate measures to safeguard their data and/or software stored in their computer equipment from any attack (e.g. by installing antivirus software and firewalls). Among other things, the Organiser cannot be held responsible for any infection by any computer virus or for the intrusion of third parties into the Participant’s IT equipment.
12.8. The Participant is aware that, even in the case of assignment of physical exhibition spaces, participation will take place at their own risk. The Organiser cannot be held responsible in any way – except in cases of wilful misconduct or gross negligence – for any loss or damage that is a direct or indirect consequence of participating in the Event. Therefore, the Participant undertakes to hold the Organiser harmless and indemnified for any damage, direct or indirect, injury, loss, cost, expense (including legal), sanction, in which the same should incur as a result of the application or action of a third party resulting from the Participant’s violation of any of the conditions of these Regulations or from their negligent or malicious conduct.
13. Recordings of the event
13.1. The Participant is aware that during the Event, the Organiser or one of its commercial partners will be able to take photographs (including screenshots) and audio-video footage (hereinafter, the Material) of the Event itself and that such footage may be of interest to the Participant.
13.2. The Participant undertakes to provide the Organiser with the requested (release) documentation after being selected.
14.1. The Organiser does not recognise any exclusive right to the Participant.
14.2. The Participant therefore renounces to assert any right, claim or action based on the presence among the Participants of the Event of one or more of its possible direct competitors.
15. Intellectual Property
15.1. The intellectual property rights inherent in the projects presented remain with the Participants, who will be fully responsible for the protection of these rights through the means provided for by the law (application for registration, presentation of a patent application, etc.).
15.2. The Organiser assumes no responsibility in the event of use and/or abuse of the idea or project by anyone who has come to know it and, as a result, the Participant waives the right to make any claim for damages and/or compensation against the Organiser for any reason or cause.
15.3. The Participant therefore acknowledges the fact that the communication, dissemination and/or publication of their works, or part of them, within the Event and/or through means and communication media that may be used for the promotion of the event itself (even after its development), will result in visibility for all Participants of the Event and/or for the community receiving the communication actions.
16.1. The obligations deriving from the acceptance of these regulations will be effective from the moment the candidature is presented up to the maximum term allowed by law.
17. Provisions for the protection of personal data
17.2. The data provided by the Participants, including that relating to the project presented, may be disclosed to third parties for the purposes related to the conduct of the “Call for Universities and Research Institutes 2020” and, for the same purposes, be disseminated by publishing them on the www.makerfairerome.eu site or on third party sites, with the authorization of Innova Camera.
18. Applicable law and competent court
18.1. These regulations are regulated by Italian law. Any dispute that may arise in relation to the regulation and the various conditions contained therein, including disputes relating to its validity, interpretation, execution, termination or fulfilment, will be the exclusive jurisdiction of the Court of Rome, so that any other competing Court that could be appointed will be excluded.
18.2. This competition is excluded from compliance with the provisions of Presidential Decree no. 430/2001 “Rules for competitions and prize operations”, pursuant to Article 6 letter a) of the same Decree.
19. Acceptance of the regulations
19.1. Participation in the “Call for Universities and Research Institutes 2020” implies the unconditional and total acceptance of the rules and clauses contained in this regulation by the Participant, without any limitation.
19.2. If the Organiser finds a violation of the rules of the Regulations by a Participant, they will have the right to order their immediate exclusion from the Event.
19.3. These Regulations are prepared in Italian and English. The Italian version shall prevail in the event of any discrepancy between the two versions.
20. Cancellation of the event
20.1. In the event of the cancellation of the Event for any reason, the Organiser will promptly notify the Participant.
20.2. The Participant waives, as of now, their right to assert any right to compensation for damages – including costs and any travel expenses, accommodation, etc. – connected to the possible cancellation of the Event or replacement of the platform, regardless of the causes or reasons that brought it about.
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last update 13th October 2020