Maker Faire Rome Call for Makers 2026 Regulations

Art. 1 | Promoting Body and Organiser

1.1. These Regulations govern the “Call for Makers 2026”, namely the procedure for the submission of applications for participation and the selection of prospective Participants, in the capacity of Exhibitor/Maker, in the event “Maker Faire Rome – The European Edition 2026” (hereinafter also the “Event”) (www.makerfairerome.eu), promoted by the Camera di Commercio di Roma (Chamber of Commerce of Rome) (hereinafter the “Promoter”) and organised by Innova Camera, a special in-house entity (azienda speciale) of the Chamber of Commerce of Rome, with registered office at Via de’ Burrò 147, 00186 Rome (hereinafter also the “Organiser”).

Art. 2 | Purpose of the “Call for Makers 2026”

2.1. The purpose of the “Call for Makers 2026” is to promote innovation through the dissemination of digital culture and the development of individual and collective entrepreneurship, by recognising the projects deemed most deserving.

2.2. The exhibition component of the Event shall take place in person, while certain activities (including conferences, workshops, talks and other educational initiatives) may be held in digital format.

2.3. In accordance with these Regulations, the Makers participating in “Maker Faire Rome 2026” (hereinafter, the “Participant(s)”) shall be identified through a selection process.

Art. 3 | Duration and Venue of the Event

3.1. The exhibition component of the Event shall take place in person from 23 to 25 October 2026. Conferences, workshops and talks may also be held in digital format on dates other than those indicated above. The detailed schedule and organisational arrangements shall be communicated by the Organiser and published on the website www.makerfairerome.eu.

3.2. The in-person Event shall take place, on the dates indicated above, in Rome, at the Gazometro Ostiense area (Via del Commercio 9/11 – 00154 Rome).

3.3. The characteristics of the platform(s) identified for the digital component of the Event (conferences, workshops and talks that may be held in digital format) shall be published on the website www.makerfairerome.eu. For technical or organisational reasons, the Organiser reserves the right, at any time, to change the date, time and platform of the Event, giving reasonable prior notice to Participants. Any such change shall be notified to Participants already selected by email and communicated through the website www.makerfairerome.eu.

Art. 4 | Eligible Persons and Forms of Participation in the “Call for Makers 2026”

4.1. Participation in the “Call for Makers 2026” is free of charge and open to Italian and foreign persons, whether natural persons [1] or legal entities [2], intending to submit their project and, if selected, to participate in accordance with one or more of the following forms of participation:

Project exhibition: a space shall be provided free of charge, so as to enable visitors interested in the project to view and experience what is exhibited;
Talks: a slot in a virtual or physical space shall be made available, free of charge, for presentations on topics related to the themes of the Event (as referred to in Art. 7.1) and/or to share their own experience. Given that Maker Faire Rome is preceded and followed by a series of events and initiatives which do not end with the three days of the Event, such activities may be scheduled on dates other than those of the exhibition component and may be held in digital format. The relevant dates shall be communicated directly to Participants and published on the website www.makerfairerome.eu;
Workshops: a physical space shall be provided free of charge in which practical activities (workshops) of an educational nature may be carried out on topics related to the themes of the Event (as referred to in Art. 7.1). For such activities, reimbursement may be provided for expenses incurred for materials required for their implementation, subject to submission of supporting documentation and up to a maximum amount agreed with the Organiser;
Public performances: a physical and/or virtual space, or a physical and/or virtual stage, shall be provided free of charge in order to present a creative, technological, robotics-related or musical work. Such performances may take place in person during the days of the Event or in the form of a webinar on an earlier or later date, in order to facilitate public access and dissemination.

4.2. Each prospective Participant may submit one or more projects and choose one or more forms of participation.

4.3. The Organiser reserves the right, at its sole discretion, to modify the format of the Event, for example by converting it from an in-person event into a digital event, or by introducing limitations on the number of Participants and visitors admitted to the physical venue of the Event. Prospective Participants, being aware that the Organiser’s assessment regarding the selection and allocation of any spaces for physical events is final, hereby waive, from the outset and even in the event of selection, any right to raise objections regarding the decisions taken directly by the Organiser in relation to projects allocated a stand or a physical exhibition area.

Art. 5 | Application Procedure and Submission Deadlines

5.1. Applications for participation in the “Call for Makers 2026” must be submitted exclusively through the online procedure available on the Exhibitors’ Portal (the Bobuild web platform dedicated to exhibitors), by completing, in Italian and/or English, the relevant form available in the restricted area published on the official website of “Maker Faire Rome 2026” (www.makerfairerome.eu), selecting the forms of participation referred to in Art. 4.1. Submission of the application shall take place upon prior creation of a personal account.

5.2. Applications for participation in the “Call for Makers 2026” must be received no later than 15 30 June 2026 at 11:59 a.m. CEST (extended deadline), subject to any extension of the deadline, which shall remain within the exclusive discretion of Innova Camera and shall be communicated to prospective Participants in the “Call for Makers 2026” in such manner as the Organiser deems most appropriate (for example, publication on the Event website).

5.3. All communications between the Organiser and prospective Participants shall take place using the email address provided at the time of registration on the Bobuild Exhibitors’ Platform.

5.4. In order to participate in the Event, each prospective Participant must accept these Regulations.

Art. 6 | Accuracy of Information

6.1. Prospective Participants declare, under their sole responsibility, that all information, data and, more generally, any other material provided in the application and/or at any other stage of the “Call for Makers 2026” are accurate, truthful and complete. In the event of any change to such information, the prospective Participant undertakes to notify the Organiser promptly.

6.2. In the event of a breach of this provision, prospective Participants/Participants undertake to fully indemnify and hold harmless the Organiser, the Promoters and the Sponsors from and against any claim or request for compensation brought by any third party, and shall be solely and exclusively responsible for the information declared.

Art. 7 | Project Topics and Evaluation Criteria

7.1. Projects submitted may relate, by way of example, to the following topics:

3D Printing
Aerospace
Agritech
Artificial Intelligence
Big Data
Biohacking
Circular Economy
Digital Manufacturing
Education
Health & Wellbeing / Wellness & Healthcare
IoT & Electronics
Mobility and Drones
Robotics
Smart Cities
Smart Robotics

With further areas of focus and dedicated sections, including:

Art
Artisans & New Craft
Augmented – Virtual Reality
Coding
Cultural Heritage
Design
Fablab
Food
Green Building
Green Tech
Music
Recycling & Upcycling
Robotics
Science & Biotech
Sport
Wearables

7.2. In evaluating the projects submitted pursuant to Art. 5.1, the following criteria shall be applied:

the prospective Participant must submit a functioning prototype;
the project submitted must demonstrate creativity and originality;
preference shall be given to projects that actively engage visitors and that show not only the final outcome, but also the process of conception and development;
the project shall also be assessed on the basis of its degree of novelty in relation to what may already have been exhibited in previous editions of the Event;
as regards the in-person component of the Event, projects shall also be evaluated in light of technical and logistical requirements and safety risks.

Art. 8 | Selection of Participants for “Maker Faire Rome 2026”

8.1. The evaluation and selection of applications shall be the sole responsibility of the curators appointed by Innova Camera, who may contact prospective Participants to request any clarifications and additions necessary for the evaluation. The decision taken by the curators shall be based on the criteria set out in Art. 7.2.

8.2. The curators’ decisions shall be final and the curators shall not be under any obligation to provide reasons for their decisions. Prospective Participants therefore waive, from the outset, any right to raise objections or challenges against the curators or the decisions adopted by them.

8.3. By 31 July 2026, or such other deadline as may be announced on the Event website, acceptance of applications for participation shall be communicated by email to the selected parties. All communications relating to the agreement to be entered into between Innova Camera and the selected Participants, as well as the other logistical details, shall follow.

8.4. Accepted proposals relating to the exhibition of projects shall give rise to the allocation of spaces, in accordance with the decisions taken by the Organiser.

8.5. In any event, the right to participate in “Maker Faire Rome 2026” as an Exhibitor/Maker shall arise only upon execution of the relevant agreement, which must take place by the deadline indicated by Innova Camera in the notice of selection. If the selected prospective Participant fails to execute the agreement, Innova Camera reserves the right to replace that party with another prospective Participant included in a specific waiting list prepared by the curators.

8.6. With regard to activities taking place in person, the Organiser reserves the right to place the projects selected for exhibition in the area deemed most suitable, taking into account, where possible, any indications or requests from the selected Participant, subject to the availability of the overall exhibition space.

8.7. Admission of the selected Participant and the participation of the project in “Maker Faire Rome 2026” shall be free of charge, and no fee shall be payable for the use of the allocated space. The Participant selected for the presentation of the project(s), or for the delivery of talks or performances (as referred to in Art. 4.1, first, second and fourth indent), shall not be entitled to receive from the Organiser and the Promoters any remuneration or reimbursement of the costs incurred in connection with participation in the Event (by way of example and without limitation, including in relation to in-person exhibition: expenses for participating in the Event, travel or accommodation expenses, expenses for raw materials, set-up costs, or the purchase of goods and services instrumental to participation). By contrast, expenses for raw materials and/or for the purchase of goods and materials strictly required for the on-site delivery of workshops referred to in Art. 4.1, third indent, shall be reimbursed upon submission of supporting documentation and up to a maximum amount agreed with the Organiser.

8.8. The Organiser reserves the right, at its sole discretion, to allow the participation of particularly innovative projects/events that contribute content of significant value to the Event.

8.9. The Organiser reserves the right to place selected Makers also according to geographical origin criteria and to customise the graphics of the space with the logos of the project’s institutional partners.

8.10. During participation in “Maker Faire Rome 2026”, the sale of the Participant’s products may be permitted in accordance with the applicable legislation in force.

Art. 9 | Allocation of Spaces through the “Call for Makers 2026”

9.1. Each prospective Participant whose project is selected shall be entitled to the allocation of an exhibition space.

9.2. Selected Participants shall be required to staff the stand during set-up and throughout the entire period during which the Event is open to the public. The Organiser shall provide details of the time slots during which presence at the stand is required in the course of “Maker Faire Rome 2026”.

Art. 10 | Responsibilities of the Participant

10.1. For any talks, presentations and/or performances taking place online, it shall be the responsibility of the selected Participant to identify an appropriate space to be set up for the exhibition of its project and for the delivery of presentations to the public, as well as for the performance itself. In the case of presentations and performances requiring recording and transmission via a platform, the space in which the recording takes place must be equipped with a stable and adequate internet connection. The Organiser shall provide full details of the technology kit with which the selected Exhibitor must equip itself in order to ensure the minimum quality level for connections within the virtual platform. The selected Exhibitor acknowledges that compliance with the technical requirements indicated by the Organiser shall be a necessary condition for execution of the agreement.

10.2. With regard to participation in the Event in person, each Participant selected pursuant to Art. 8 shall use the premises where the Event takes place, as well as the equipment made available by the Organiser and/or brought by the Participant, with the utmost care and diligence, and shall strictly comply with any instructions provided by the Organiser — including during the Event — in order to ensure the safety and well-being of all Participants, visitors and persons present at the Event. The Participant shall use the spaces in accordance with the directions and instructions issued from time to time by the Organiser, as well as with any other applicable legal and regulatory provisions, including safety rules and fire-safety rules. In any event, the Participant is required to familiarise itself with and comply with all provisions issued by the Organiser. In case of any doubt regarding the proper use of the spaces, the Participant shall contact the Organiser, which reserves the right to prohibit the carrying out of any activity contrary to the provisions of this Article.

10.3. Under no circumstances may physical and/or virtual exhibition spaces be used:

for the carrying out of activities prohibited by law or otherwise contrary to public policy or morality;
for the carrying out of activities capable of representing a danger to property or persons present at the Event, or of causing disruption to or hindering the proper conduct of the Event itself;
for the carrying out of activities in breach of third-party rights, including, by way of example and without limitation, trademarks, patents and copyright.

Art. 11 | General Conditions and Grounds for Exclusion from the “Call for Makers 2026”

11.1. The Organiser reserves the right to cancel, modify or suspend the “Call for Makers 2026” at any time, as well as any of its contents, aspects or selection criteria. The Organiser further reserves the exclusive right to postpone or cancel the Event, including for reasons of force majeure, as well as to modify at any time the technical arrangements identified for the conduct of the Event (including, for example, the platform used).

11.2. The Organiser has the right, at its sole discretion, to exclude any Participant who:

breaches the provisions of these Regulations;
attempts to tamper with the participation process or the operation of the “Call for Makers 2026”.

11.3. In any event, the Organiser reserves the right to take such action as it deems most appropriate, in compliance with applicable laws, in order to limit and prevent any initiative aimed at circumventing or violating the selection system.

Art. 12 | Representations, Warranties and Indemnities

12.1. Each prospective Participant, by accepting these Regulations at the application stage, represents and warrants that the project submitted and all related material (including texts, photographs, images, videos and graphics):

is original and that, in relation thereto, the prospective Participant holds the rights necessary to participate in the “Call for Makers 2026”;
does not conflict with any third-party rights, including rights relating to trademarks, patents and trade secrets, copyright, rights arising under contracts or licences, rights relating to confidentiality and the protection of personal data, moral rights, publicity rights or image rights;
is not inherently defamatory or offensive, nor does it contain any content capable of damaging the name, honour or reputation of the Organiser, of any person involved in “Maker Faire Rome 2026”, or of any third party;
does not breach the applicable legal provisions and does not contain elements intended to encourage unlawful, threatening, intimidating or harassing conduct.

12.2. Prospective Participants and Participants in the “Call for Makers 2026” undertake to fully indemnify and hold harmless the Organiser, the Promoters and the Sponsors from and against any claim, action or demand, including any claim for compensation, brought by any third party.

12.3. Without prejudice to the foregoing, by submitting the application, the prospective Participant authorises the Promoters, the Organiser and the Sponsors to:

use, for promotional and advertising purposes connected with participation in the “Call for Makers 2026”, its name or corporate name and image, as well as the name, image and identifying marks of the submitted project, including through publication thereof on the website www.makerfairerome.eu and on other communication channels or third-party websites, subject to prior authorisation by Innova Camera;
make the materials relating to the project available to the public on the “Maker Faire Rome 2026” website and on other communication channels or third-party websites, subject to prior authorisation by Innova Camera;
present the project and related materials during congresses, conferences and seminars;
communicate to third parties interested in investing in the development, commercialisation and economic exploitation of the project the information necessary for such purposes;
communicate project content and contact details to third parties in order to ensure participation in contests and initiatives directly connected with the Event.

12.4. To the fullest extent permitted by applicable law, the Organiser shall not be held liable in any way for any loss or damage suffered by the Exhibitor that is a direct or indirect consequence of participation in the Event. Accordingly, the Participant undertakes to indemnify and hold harmless the Organiser against any direct or indirect damage, prejudice, loss, cost, expense (including legal costs) or sanction that the Organiser may incur as a result of a claim or action by a third party arising from the Participant’s breach of any provision of these Regulations or from the Participant’s negligent or wilful misconduct.

12.5. To the fullest extent permitted by applicable law, the Organiser shall not, in any event, be held liable for any damage, including, by way of example and without limitation, indirect, consequential, special or incidental damage, nor for any damage and/or malfunctions which may occur and which fall outside its technical control, such as, by way of example, failures in the management of telecommunications networks, or malfunctions due to defects in the means essential for access to the online platform on which part of the Event will take place, or to improper use thereof.

12.6. The Organiser shall not be held liable for any issues arising during the online application process or during the Event caused by internet outages, maintenance work or server malfunctions. Each Participant shall be solely responsible for its own internet access.

12.7. During the Event, each Participant shall adopt all appropriate measures to safeguard its data and/or software stored on its IT equipment against any attack (for example, by installing antivirus software and firewalls). To the fullest extent permitted by applicable law, the Organiser shall not be held liable, inter alia, for any infection by computer viruses or for the intrusion of third parties into the Participant’s IT equipment.

Art. 13 | Recordings of the Event

13.1. The Participant acknowledges that, during the Event, the Organiser or one of its commercial partners may take photographs (including screenshots) and audio-video recordings (hereinafter, the “Material”) of the Event itself, and that such recordings may also feature the Participant.

13.2. The Participant undertakes to provide the Organiser with the required documentation (release form), in accordance with the terms set out in the agreement signed by the Exhibitors.

Art. 14 | Non-Exclusivity

14.1. The Organiser does not grant any exclusivity rights to the Participant.

14.2. The Participant therefore waives any right, claim or action based on the presence among the Participants in the Event of one or more of its potential direct competitors.

Art. 15 | Intellectual Property

15.1. Intellectual property rights relating to the projects submitted shall remain vested in the Participants, who shall be fully responsible for the protection of such rights through the means provided by law for that purpose (including registration applications, patent applications and similar legal instruments).

15.2. The Organiser shall not be liable in the event of any use and/or misuse of the idea or project by any person who may have become aware of it. The Participant therefore waives any and all claims for damages and/or compensation against the Organiser on any grounds, for any reason or cause whatsoever.

15.3. The Participant accordingly acknowledges that the communication, dissemination and/or publication of its works, or part thereof, within the framework of the Event and/or through any communication means and media that may be used for the promotion of the Event itself (including after the Event has taken place), will result in such works becoming visible to all Participants in the Event and/or to the community reached by such communication activities.

Art. 16 | Effectiveness

16.1. The provisions contained in these Regulations shall take effect from the moment the application is submitted.

Art. 17 | Personal Data Protection

17.1. The Organiser processes the personal data provided by prospective Participants in compliance with the applicable legislation on the protection of personal data, including Regulation (EU) 2016/679 and Legislative Decree No. 196/2003, as amended by Legislative Decree No. 101/2018.
Personal data are processed in accordance with the methods and for the purposes set out in the privacy notice made available to prospective Participants when completing the application form, and available at the following link: https://makerfairerome.eu/en/call/privacy-policy-calls/.

17.2. For the purposes of the “Call for Makers 2026”, the personal data provided by Participants may be processed, disclosed and disseminated within the limits and in accordance with the provisions of the privacy notice referred to in the preceding paragraph, including through publication on the communication channels of the Event and of the parties involved in its organisation.

17.3. Participants acknowledge that, in the course of the Event, audio-video recordings and photographs may be taken, in accordance with the provisions of the privacy notice.

17.4. Selected Participants who proceed to the next phase and enter into a specific agreement with the Organiser shall receive a further and specific privacy notice regarding the processing of personal data.

Art. 18 | Governing Law and Jurisdiction

18.1. These Regulations are governed by Italian law. Any dispute arising in relation to the validity, effectiveness, interpretation, performance or termination of these Regulations shall fall within the exclusive jurisdiction of the Court of Rome (Tribunale di Roma, Italy).

Art. 19 | Acceptance of the Regulations

19.1. Participation in the “Call for Makers 2026” entails, for Participants, full, unconditional and complete acceptance of the rules and clauses contained in these Regulations, without limitation of any kind.

19.2. Should the Organiser ascertain a breach of the provisions of the Regulations by a Participant, it shall have the right to order that party’s immediate exclusion from the “Call for Makers 2026” and from the Event.

19.3. These Regulations are prepared in Italian and English. In the event of any discrepancy between the two versions, the Italian version shall prevail.

Art. 20 | Cancellation of the Event

20.1. In the event of cancellation of the Event for any reason, or of any change to its dates and venue, the Organiser shall promptly notify the Participant.

20.2. The Participant hereby waives, from the outset, any right to claim damages — including costs and any travel or accommodation expenses and other related expenses — connected with any cancellation of the Event or replacement of the platform, regardless of the causes or reasons that gave rise thereto.

Notes
[1] Only natural persons of legal age are eligible to participate in the “Call for Makers 2026”.
[2] All legal entities, whether public or private, are eligible to participate in the “Call for Makers 2026”, with the exception of universities and research or educational bodies or institutions.