Call for Schools Regulation

1. Promoter and Organiser

1.1 These Regulations concern the “Call for Schools 2021”  in occasion of the “Maker Faire Rome – The European Edition 2021” Event (hereinafter also the “Event“), (www.makerfairerome.eu), promoted by the Chamber of Commerce of Rome (hereinafter the “Promoter“) and organised by Innova Camera, Special Agency of the Chamber of Commerce, with headquarters in Via de Burrò, 147, 00186 Rome (hereinafter also the “Organiser”) in collaboration with the Ministry of Education. 

2. Object of the “Call for Schools 2021” initiative

2.1 The objective of the “Call for Schools 2021” is to promote innovation among schools, through the dissemination of digital culture and the development of individual and collective entrepreneurship, rewarding the projects deemed most deserving. For this reason, Innova Camera sets among its main objectives that of encouraging the participation in the Event of Italian and European Union secondary schools (students aged 14-18) with their innovative projects. 

2.2. The need to move events online dictated by the COVID-19 health emergency has led the public to experience these events in a new way. This new kind of participation has enriched the public’s contents fruition method, pushing towards new innovative approaches, represented by a mix between physical and virtual. For this reason, Innova Camera has designed a hybrid event with the possibility of carrying out one part of the activities on-site, in compliance with the regulations and safety measures in force at the time it is carried out, and the other part in a digital, multi-channel, virtual format. The digital part, specifically, does not just simply digitally translate the physical event, as it has established over time, but aims to maintain the enthusiasm of those involved, meeting the “mobility” needs of exhibitors on the one hand, and the expectations of the general public on the other. 

2.3. In compliance with these Regulations the schools that will participate with their projects in the Event (hereinafter, the “Participant/s” or the “Participating School/s”) will be identified through a selection. 

3. Date and place of the event

3.1 The Event will take place from 8th to 10th October 2021 in hybrid mode (as already specified in Section 2.2.). Conferences, workshops, webinars and other training and information events may also be held on dates other than those indicated above. The calendar and organisational methods in detail will be communicated by the organiser and made known through publication on the website www.makerfairerome.eu.

3.2. The in-presence part of the Event will take place in Rome, on the dates indicated above. The venue will be announced through publication on the website www.makerfairerome.eu

3.3. The features of the platform(s) earmarked for the digital part of the Event will be made known through publication on the website www.makerfairerome.eu. For any technical and organisational needs, the Organiser reserves the right – at any time – to change the day, time and platform of the Event, by giving notice to the Participants well in advance. Participants who have already been selected will be notified of any changes by email, and this will be communicated through the website www.makerfairerome.eu. For any technical and organisational needs, the Organiser reserves the right – at any time – to change the day, time and platform of the Event, by giving notice to the Participating Institutes well in advance. Participating Institutes who have already been selected by e-mail will be notified of any changes, and this will be communicated through the website www.makerfairerome.eu.

4. Recipients of the “Call for Schools 2021” and methods of participation

4.1 Participation in the “Call for Schools 2021” is free and open to all Italian upper secondary schools and similar schools belonging to the European Union (students aged 14-18 years). 

4.2. Each participating School will be able to present and exhibit their project. Participants will be provided a space (physical and/or virtual) free of charge, so as to allow curious and interested visitors to the project to enjoy what is presented. 

4.3. Only those Italian schools participating in person will have the possibility to request, upon presentation of suitable supporting documents, a contribution to the costs incurred in the presentation and display of their projects, according to the methods and forms that will be detailed by the Organiser in the contract. 

4.4. The carrying out of on-site activities is strictly correlated to the progress of the epidemiological emergency and, therefore, due to the specific containment measures that may be adopted by the Authorities, the Organiser reserves the right, at its sole discretion, to modify the methods of running the Event, including introducing any limitations to the number of Participants and visitors admitted to the physical location of the Event. The Participants, aware of the unquestionability of the Organiser’s evaluation of the choice and allocation of any spaces for physical events, now renounce the right to raise objections about the choices that will be taken directly by the Organiser in relation to the projects that take place on a stand or physical exhibition area. 

5. Methods and Terms for submitting applications

5.1 Requests for participation in the “Call for Schools 2021” must be submitted exclusively following the online procedure, by completing (in Italian or English) the appropriate form, which is available in the area reserved for exhibitors on the official website of the “Maker Faire Rome 2021” (www.makerfairerome.eu). The submission of the application will take place after creating a personal account. 

5.2. Requests to participate may only be submitted by a Professor or the Headmaster of the school. 

5.3. Requests to participate in the “Call for Schools 2021” must also be received no later than July 15th 2021 at h.11:59 CEST, except for any extension of the deadline, the provision of which is reserved exclusively to Innova Camera and which will be made known to potential Participants in the “Call for Schools 2021” with the methods it deems most appropriate (Example: publication on the Event website).  

5.4. All communications between the Organiser and Participants will take place using the email address provided during registration on the BOBUILD platform. 

5.5. To participate in the Event, it is necessary that the participating schools accept these Regulations and provide the documentation requested by the Organiser, both at the time of submitting the application and, subsequently, in case of selection. 

6. Veracity of the information

6.1 Institutes declare under their own responsibility that all information, data and, more generally, any other material provided in the presentation of the application and/or in any other phase of the “Call for Schools 2021” respect the criteria of correctness, truthfulness and completeness. In the event of changes in the information, the Institute undertakes to promptly communicate them to the Organiser.

6.2 In the event that this provision is violated, the Institutes undertake to fully indemnify and hold harmless the Organiser, the Promoters and the Sponsors from any claim or compensation claim presented by any third party, making themselves exclusively and fully responsible for the falsehoods declared.

7. Topics of the project presented and evaluation criteria

7.1 The projects to be presented may concern, by way of example, the following topics:

  • Aerospace
  • Agritech
  • Artificial Intelligence
  • Big data
  • Biohacking
  • Circular Economy
  • Digital Manufacturing
  • Education
  • IoT & Electronics
  • Mobility and Drones
  • Robotics 
  • Smart Cities

With insights and areas dedicated to: 

  • 3D Printing
  • Art
  • Artisans & New Craft
  • Augmented – Virtual Reality
  • Coding
  • Cultural Heritage
  • Design
  • Fablab
  • Food
  • Green Building
  • GreenTech
  • Health and Wellbeing
  • Music
  • Recycling & Upcycling
  • Robotics
  • Science and BioTech
  • Smart Mobility
  • Sport
  • Sustainability
  • Wearables

7.2 The following criteria will be used in the evaluation of the submitted projects:

  • Ability to highlight digital manufacturing processes; 
  • Use of new intelligence applied to traditional products or processes (with sensors, 3D printing, and new technologies); 
  • Potential profitability; 
  • Sustainability; 
  • Inclusiveness; 
  • Interactivity and visitor involvement; 

7.3. As regards the part of the event that will be held on-site, the projects will also be assessed in light of the technical and logistical requirements and security risks. 

8. Selection of participants in the Event

8.1 The evaluation regarding the acceptance of proposals for participation, pursuant to point 4, is the sole responsibility of the Jury of experts, appointed by Innova Camera. The experts may contact the Proposers to request any clarifications and/or additions required for the purposes of the evaluation. The decision taken by the Jury of experts will be based on the criteria set out in point 7.2. 

8.2 The judgement of the Jury of experts is final and it is not required to give reasons for its decisions. Therefore, as of now, the Participants renounce the right to raise objections or claims against the subjects appointed the Jury of experts or the decisions they have taken.

8.3 By the end of August 6th 2021 or another date that will be announced on the Event website, the acceptance of the participation proposals will be communicated via email to those selected. Any communication relating to the contract between Innova Camera and the selected Participants – and to the other logistical indications – will follow. 

8.4 The accepted proposals, relating to the projects’ exhibition, will give lead to the allocation of virtual and/or physical spaces, based on the decisions made by the Organiser. In any case, the right to participate in the Event as an exhibitor, is finalised when the relative contract is signed, which must be within the deadline indicated by Innova Camera in the notification of the selection. If the selected Proposers fail to sign the contract, Innova Camera reserves the right to replace them with other Participants included in a special “waiting list” drawn up by the Jury/Jury of experts during the evaluation of the applications.

8.5 With regard to in-person events, the Organiser reserves the right to place the projects selected for the exhibition in the area deemed most suitable, with respect of, where possible, any indications or requests from the Proponent, based on the availability of the overall exhibition space.

8.6 For institutions selected through the Call for Schools, participation in the Event is recognised as a valid activity for the Pathways for Transversal Skills and Orientation (PCTO). The reporting of the activities carried out will be managed through an Agreement between the Organiser, the host organisation, and the individual institutes in accordance with the MIUR guidelines. The Agreement will be sent together with the contract and must, if there is interest, be signed by the Headmaster and sent, together with the contract, by September 15th 2021 to callforschools@makerfairerome.eu.

8.7 The participation of the Institute at the Event is free of charge.  
For each single Institute that will attend the in-presence Event will be foreseen the costs coverage as specified: 

  • an accompanying teacher and two students who do not reside in the province of Rome; 
  • a single and a double room for a maximum of three nights from 7th to 9th October 2021 with breakfast. 

Only these expenses will be covered directly by the Organiser and will be covered by sponsorships. 

8.8 The Organiser also undertakes to reimburse only the Italian institutes (upon presentation of suitable supporting documentation) for a part of the travel expenses (up to a maximum of € 200.00 – two hundred/00 euros per institution) – that were incurred to participate in attendance at the Event. These expenses will be covered by sponsorships. The reimbursement form, which will be sent together with the contract, must be completed and signed by the Headmaster and then returned fully filled out with the school stamp, after the Event, to fatture@innovacamera.it and cc to callforschools@makerfairerome.eu by and no later than Novembre 15th 2021

8.9. While participating in the Event, the sale of products may be allowed both at the physical exhibition space and also through the platform. For this second option, Participants will have the opportunity to insert links that go directly to their sales channels.  

9. Allocation of spaces through the Call for Schools 2021

9.1 Each Participant whose project is selected will be entitled to have a physical and/or virtual space assigned. If a virtual space is assigned, time slots may be provided for giving presentations to the public, according to a detailed calendar and programme that will be made known by the Organiser. 

10. Responsibility of the participating Institute

10.1 Except for the case of the assignment of a physical exhibition space set up by the Organiser, in relation to the exhibitions that will take place online, the selected institution will be responsible for finding a suitable space for the display of its project. In particular, since it may be necessary to proceed with the recording and transmission of these activities via the selected platform in order to display and give any performances, the space where the registration takes place must be have a stable and adequate internet connection. Furthermore, the Organiser will provide all details regarding the technology kit that the exhibitor must have to guarantee the minimum quality level for the connections on the virtual platform. The exhibitor is aware that compliance with the technological requirements that will be indicated by the Organiser will be a necessary condition for the contract agreement. 

10.2 With regard to physical events participation, each Participant selected pursuant to Article 8 will use the premises where the Event will take place, as well as the equipment made available by the Organiser and/or brought by the Participant themselves, with the utmost care and diligence and will strictly adhere to any instructions provided by the Organiser, also during the Event, in order to ensure the safety and security of all the Participants. The Participant is required to use the spaces in accordance with the instructions and directives issued by the Organiser, as well as any other applicable regulatory provision – safety standards, fire regulations, etc. In any case, the Participant is required to know and comply with the provisions provided by the Organiser. In case of any doubts about the correct use of the spaces, the Participant is required to contact the Organiser, who reserves the power to prohibit the performance of any activity that is contrary to the provisions of this article. In any case, the Participant is required to know and comply with the provisions provided by the Organiser. In case of any doubts about the correct use of the spaces, the Participant is required to contact the Organiser, who reserves the power to prohibit the performance of any activity that is contrary to the provisions of this article. 

10.3 Under no circumstances may the physical and/or virtual exhibition spaces be used for: 

  • Carrying out activities prohibited by law or otherwise contrary to public order or morality 
  • Carrying out activities capable of representing a danger to things or people present at the Event or hindering or preventing the smooth running of the Eevent 
  • Carrying out activities in violation of the rights of third parties, having regard, by way of example but not limited to, trademarks, patents, copyright, etc. 

11. General conditions and causes of exclusion from the Call for Schools 2021

11.1 The Organiser will have the right to cancel, modify or suspend at any time the Call for Schools 2021 as all its content, aspect or selective criterion and, moreover, the same is reserved exclusively to them, as well as the right to postpone or cancel the Event for causes of force majeure. In addition, they reserve the right, at any time, to modify the technical methods identified for carrying out the event (including, for example, the platform).

11.2 The Organiser shall also have the right, at its sole discretion, to exclude any Participant who: 

  • Violates the conditions of this regulation; 
  • Attempts to tamper with the participation process or operation of the “Call for Schools 2021”. 

11.3 In any event, the Organiser reserves the right to proceed in the terms deemed most appropriate and, in compliance with current legislation, to limit and inhibit any initiative aimed at circumventing the selection system.

12. Guarantees and indemnities

12.1 By accepting these regulations during the application phase every person participating in the “Call for Schools 2021” declares and guarantees that the project presented: 

  1. Is original and that as concerns this project its Proposer has the right to participate in the “Call for Schools 2021” 
  2. Does not conflict with rights concerning third parties, including rights to trademarks and trade secrets, patents, copyrights, rights deriving from contracts or licences, rights relating to privacy and the protection of personal data, moral rights, advertising rights, or image rights; 
  3. It is not inherently defamatory or outrageous or containing any content that could damage the name, honour, or reputation of the Organizer or of any person involved in the Event; 
  4. Does not violate current legislation and does not contain features designed to encourage illegal or threatening, intimidating or harassing behaviour. 

12.2 The subjects who will participate in the “Call for Schools 2021” declare that from the moment they submit their application to the “Call for Schools 2021” they shall guarantee and indemnify the Organiser, Promoters, and Sponsors from any claims or claims for damages presented by any third party for any breach of any of the provisions of these Regulations and for the full extent of the statutory term allowed. 

12.3 Notwithstanding the foregoing, in submitting the application the Participant authorises the Promoters, Organisers and Sponsors to: 

  1. Be able to use your name, company name, your image as well as the name, image and signs that identify the project that is also presented through the publication of the same on the www.makerfairerome.eu site and other communication tools or on third party sites subject to authorisation by Innova Camera for promotional and advertising purposes that are connected to participation in the “Call for Schools 2021”;
  2. Make available to the public the materials related to the project on the “Maker Faire Rome 2021” website and other communication tools or on third party sites with the authorisation of Innova Camera;
  3. exhibit the project and related materials during any congresses, conferences, and seminars;
  4. communicate the necessary information to third parties interested in investing in the development, marketing, and economic development of the project;
  5. communicate project contents and contact details to third parties in order to guarantee participation in contests  and initiatives directly connected to the Event.

12.4 Each Participant is aware that, should he be assigned a physical exhibition space, his participation shall be at his own risk. The Organiser cannot be held liable in any way – except in cases of wilful misconduct or gross negligence – for any loss or damage that is a direct or indirect consequence of participating in the Event. Therefore, the Participant undertakes to hold the Organiser harmless and indemnified for any damage, direct or indirect, injury, loss, cost, expense (including legal), sanction, in which the same should incur as a result of the application or action of a third party resulting from the Participant’s violation of any of the conditions of these Regulations or from their negligent or malicious conduct.

12.5 In any case, the Organiser cannot be consodered responsible for any damage including, by way of example and not limited to, indirect, consequential, special, incidental damages, or for any damages and/or anomalies that may occur and escape technical control, such as,  for example, malfunctions in the management of the computer networks or malfunctions due to defects in the means essential to accessing the online platform on which the Event will take place, or to an improper use of the same. 

12.6 Furthermore, the Organiser is not liable for the interruption of services resulting from causes of force majeure, including, but not limited to, sabotage, fires, floods, earthquakes, strikes, defective operation of the platform resulting from the incorrect operation of telephone, power and worldwide and/or national networks due to failures, overloads or interruptions. 

12.7 The Organiser cannot be held responsible for any problems encountered during the process of submitting the application for participation online or during the Event, caused by the internet, maintenance work or server malfunction. Each Participant is solely responsible for his own access to the Internet.

12.8 Each Participant undertakes to participate in the Event at his own risk. During the Event each Participant is required to take all appropriate measures to safeguard his data and/or software stored in his hardware from any attack (e.g. by installing antivirus and firewalls). Among other things, the Organiser cannot be held liable for any contamination by any computer virus or for intrusions by third parties into the Participant’s hardware.

13. Recordings of the event

13.1 The Participating Institute is aware that during the Event, the Organiser or one of its commercial partners will be able to take photographs (including screenshots) and audio-video footage (hereinafter, the Material) of the Event itself and that such footage may be of interest to the Participant.

13.2 The Participant undertakes to provide the Organizer, after being selected, with the required documentation (release) which it will collect from all the individual participants, including minors, if any.

14. Competition

14.1 The Organiser does not acknowledge that the participating Institute has any exclusive right.

14.2 The participating Institute therefore renounces any right, claim, or action based on the presence among the Participants in the event of one or more projects having a similar object.

15. Intellectual Property

15.1 The intellectual property rights inherent in the projects presented continue belonging to the Participants, who will be fully responsible for protecting these rights through the means provided by law (application for registration, presentation of a patent application, etc.). 

15.2. The Organiser accepts no liability in the event of use and/or abuse of the idea or project by any person having knowledge of it. The Participant waives the right to make any claim for damages and/or compensation against the Organiser for any reason or cause. 

15.3. The Participant therefore acknowledges the fact that the communication, dissemination and/or publication of their works, or part of them, within the Event and/or through means and communication media that may be used for the promotion of the event itself (even after its development), will result in visibility for all Participants of the Event and/or for the community receiving the communication actions. 

16. Effectiveness

16.1 The obligations contained in these Regulations shall be effective from the moment the application is submitted up to the maximum term allowed by statute.

17. Provisions for the protection of personal data

17.1 The data provided by the Participant and collected by Innova Camera from the moment of the request to participate in the “Call for Schools 2021” shall be processed in compliance with the current legislation on the protection of personal data (EU Regulation 2016/679 and Legislative Decree no. 196/2003) as described in the Privacy Policy.

17.2 The data provided by the Participants, including those relating to the project presented, may be disclosed to third parties for the purposes related to carrying out the “Call for Schools 2021” and, for the same purposes, be disseminated through the publication of the same on the www.makerfairerome.eu website or on third party sites, after Innova Camera’s authorisation.

17.3 The privacy policy is available at this address https://makerfairerome.eu/en/privacy-policy-calls/ 

18. Choice of law and jurisdiction

18.1 These Regulations are governed by Italian law.  The Court of Rome shall have exclusive jurisdiction over any dispute that may arise in relation to the Regulations and the various conditions contained therein, including disputes concerning their validity, interpretation, performance, or termination. 

18.2. This competition is excluded from compliance with the provisions of Presidential Decree 430/2001 “Competition and Prize Transactions Regulation”, in the meaning of Article 6, paragraph a).  

19. Acceptance of the Regulations

19.1 Participation in the Call for Schools 2021 implies, for the Participants, the unconditional and total acceptance of the rules and clauses contained in these regulations without limitation. 

19.2. If the Organiser finds a Participant is in breach of the rules of the Regulations the Organiser shall have the right to order the Participant’s immediate exclusion from the Event. 

19.3. These Regulations are prepared in Italian and English. The Italian version shall prevail in the event of any discrepancy between the two versions. 

20. Cancellation of the event

20.1 In case of the cancellation of the Event for any reason, the Organiser shall promptly notify the Participant. 

20.2. The participating Institute waives, from this date, its right to claim any damages – including costs and any travel expenses, accommodation, etc. – connected to the possible cancellation of the Event or replacement of the platform, regardless of the causes or reasons occasioning it. 

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